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= = =** Word and File management **= For Summer 2009 Lee Sessions lsessions@mcpss.com Mobile County Public Schools 

1. Introduction � Myself and participants 2. Beginning Microsoft Word  A. Open Word � I. document1 II. saved document with a name III. start a fresh document � Blank document B. We�re Becoming acquainted with the Word environment I. Menu Bar (top- no options) II. Toolbars- (1) Task Pane � (right side, also under view or Ctrl-F1) (2) Standard Bar (action symbols, 2nd or 3rd row), (3) Formatting Bar (edit symbols, 2nd or 3rd row) (4) Drawing Bar (down on bottom of screen) III. Ruler (top and side of paper) C. Useful icons in �File Open� and �Save As� <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Up One Level � use to store in proper folder <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Search the Web � don�t use much <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">III. Delete � delete while opening or saving <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">IV. Create New Folder � to organize better <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">V. Views -- helps see more info <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">VI. Tools -- don�t use <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">VII. Types of Files � all files lets you see everything in folder <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;"> 3. Practice some with a document �Welcome� <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">A. Spelling and grammar check (Thesaurus) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Open �Welcome� document <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Check spelling and grammar on �Welcome� <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">III. Use Thesaurus to find another word for �car� (Close and Save changes) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">B. Rearranging text <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Open �Welcome� <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Arrange the list in proper order (cut / paste) (SAVE) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">C. Formatting text <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Change Font on first line: �Welcome� to Verdana <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Change Font size on first line: �Welcome� to 16 <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">III. Change �Welcome�--- Bold, Italic, Underline <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">IV. Align�left, right, and leave it in center <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">V. Line spacing- change to 1.5 on list and 2.0 on intro. (SAVE) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">D. Headers and footers <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. View / Header and Footer <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Put �Lee Sessions� in top left corner <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">III. Put �Word and File management� in top right corner <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">IV. Put �Insert date� in bottom center (SAVE) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">E. Formatting for paragraphs and indents <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Use increase indent to move first sentence <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Use left tab to indent the list 1.5 inches <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">F. Page setup � <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Change margins- 1.0 left & right, 1.5 top & bottom <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Orientation (landscape or portrait) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">G. Print preview � see what it looks like before print  (Close and Save changes)

<span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">4. Managing Your Files <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">A. Organizing your files using folders � keep in My Documents � not desktop <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">B. Creating new folders inside other folders <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">C. Move files from folder to folder � cut & paste <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">D. Try and keep the Desktop as clean as you can <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">E. Create a desktop shortcut or save to desktop only when working with a lot <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">F. Working with icons on the Desktop

<span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">5. File management in Excel & Publisher � work same way as Word

<span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">6. File management in Explorer � a little different with big results <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">A. Your Favorites Folder <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">B. Using Save As (Very different)

<span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">7. Add splash to our document � Open �Welcome� <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">A. Insert WordArt <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Select word �welcome� then Insert / Picture / WordArt <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Try several styles, sizes and fonts (SAVE) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">B. Working with tables <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Insert a three column table for list <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Head the list � inside my home, outside my home, way to workshop <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">III. Move list into table in proper order (SAVE) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">C. Inserting Pictures <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Insert picture �dog� next to �feed the dog� <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Insert picture �man1� to �brushed your teeth� (SAVE) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">D. Inserting Hyperlinks <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">I. Link �stopped for the train� with picture �train� <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">II. Link �walked into workshop� with picture �walk� <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">III. Link picture of dog with �www.dog.com� (SAVE) <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">E. Other inserts, drawing, etc

<span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">8. Create a document of your own like a newsletter or tri-fold for lesson

<span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">9. Review and ask questions

<span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">10. Wrap up � <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">A. Save what you have worked on <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">B. Evaluations and certificates <span style="font-family: Arial; mso-fareast-font-family: Arial; msofareastfontfamily: Arial; msolist: Ignore;">C. Don�t forget your jump drive

Have a great week! Wiki: [|www.wordandfilemanagement.wikispaces.com/]